Participating in a trip

Signing up to a trip

Here are a few things to keep in mind before signing up for a trip:

  • Read the trip description carefully. Make sure you have the right skills, experience and fitness.
  • Signing up is a commitment to attend, not an expression of interest.
  • If you can no longer attend, cancel your registration as soon as possible. This allows others to sign up and gives the Trip Leader time to rearrange plans.
  • Trip Leaders are volunteers who run trips in their spare time. Most Trip Leaders are very flexible and can accommodate most things, however do not expect a Trip Leader to change plans to suit you.

Pre-trip meetings

Pre-trips meetings are held prior to the trip as detailed in the trip description. They usually cover:

  • Transport: including choosing drivers and working out meeting places
  • Gear: If you need anything (e.g. tents, stoves, climbing gear etc.) it can be hired from the gear store after the pre-trip.
  • Specifics of the trip, exactly you're doing and anything special you need to be aware of.

It is very important to attend pre-trips. If you don't attend a pre-trip and don't notify the leader, then you probably won't be going.


Costs vary considerably from trip to trip. They can include, fuel, camping fees, gear hire, food and national park entry.

Fuel money is generally collected by the leader towards the end of a trip and distributed equally among the drivers. For larger trips such as the Blue Mountains Extravaganza, petrol money is collected in advance at the pre-trip.

What to pack

The trip leader will tell you what to bring. If they don't — ask. The following items should be taken on all trips and outings:

  • Pack
  • Warm clothing (wool or fleece)
  • Wet weather clothing
  • Water (min 2 litres)​
  • Food (e.g. trail mix, chocolate, fruit, muesli bars)
  • Personal first aid kit
  • Headtorch/torch
  • Sunglasses, hat & sunscreen
  • Space blanket
  • Enough money to cover costs

Non-member participation

Club members have priority on club trips. However, non-members may participate in club trips if there is space available. To encourage people to join the club, non-members are asked to pay a small additional fee to participate in club trips but no more than $15.

The non-member fee may be waived at the trip leader's discretion, if a non-member is contributing significantly to the trip. For example, if they provide a car, or if they provide ropes for a climbing trip, the leader may choose to waive the fee.  

Non-members cannot hire gear from the club in their own name. Members may hire gear on behalf of a non-member in some instances. For more information see the gear hire rules.