Participating in a trip

Signing up to a trip

Here are a few things to keep in mind before signing up for a trip:

  • Read the trip description carefully. Make sure you have the right skills, experience and fitness.
  • Signing up is a commitment to attend, not an expression of interest.
  • If you can no longer attend, cancel your registration as soon as possible. This allows others to sign up and gives the Trip Leader time to rearrange plans.
  • Trip Leaders are volunteers who run trips in their spare time. Most Trip Leaders are very flexible and can accommodate most things, however do not expect a Trip Leader to change plans to suit you.

Pre-trip meetings

Pre-trips meetings are held prior to the trip as detailed in the trip description. They usually cover:

  • Transport: including choosing drivers and working out meeting places
  • Gear: If you need anything (e.g. tents, stoves, climbing gear etc.) it can be hired from the gear store after the pre-trip.
  • Specifics of the trip, exactly you're doing and anything special you need to be aware of.

It is very important to attend pre-trips. If you don't attend a pre-trip and don't notify the leader, then you probably won't be going.


Costs vary considerably from trip to trip. They can include:

  • petrol,
  • camping fees,
  • gear hire,
  • food (it's quite common to stop for a bite to eat while on the road) and
  • national park entry.

Petrol money is generally collected by the leader towards the end of a trip and distributed equally among the drivers. For larger trips such as the Blue Mountains Extravaganza, petrol money is collected in advance at the pre-trip.

What to pack

The trip leader will tell you what to bring. If they don't — ask. The following items should be taken on all trips and outings:

  • Pack
  • Warm clothing (wool or fleece)
  • Wet weather clothing
  • Water (min 2 litres)​
  • Food (e.g. trail mix, chocolate, fruit, muesli bars)
  • Personal first aid kit
  • Headtorch/torch
  • Sunglasses, hat & sunscreen
  • Space blanket
  • Enough money to cover costs

Non-member participation

Club members have priority on club trips. However, non-members may participate in club trips if there is space available. To encourage people to join the club, non-members are asked to pay a small fee to participate in club trips. The maximum fee is $15. For a shorter trip, a reduced fee is suggested, e.g. $5 for a half day trip such as climbing at Wickerslack, or $10 for a day trip.

The non-member fee may be waived at the trip leader's discretion, if a non-member is contributing significantly to the trip. For example, if they provide a car, or if they provide ropes for a climbing trip, the leader may choose to waive the fee.  

Non-members cannot hire gear from the club in their own name. Members may hire gear on behalf of a non-member in some instances. For more information see the gear hire rules.